International Association
for Open Knowledge
on Invasive Alien Species
Privacy Policy

The INVASIVESNET Privacy Policy

The International Association for Open Knowledge on Invasive Alien Species (“INVASIVESNET”, ‘we’, ‘us’ or ‘our’) is committed to respecting your privacy and your rights under data protection laws including the General Data Protection Regulation (GDPR). This policy sets out the basis upon which we may hold and use your personal data.
This policy applies to all personal data that you provide to us and that we collect about you (including any personal data that we receive from third parties).

1. Who this Privacy Policy applies to

This Privacy Policy applies to personal data that we hold and process about:

  • Users of our websites;
  • Registered members of INVASIVESNET;

  • Authors and Reviewers of our journals;

  • Participants at our Workshops, Meetings and other events;

  • Grant Applicants and Funders; and

Individuals who interact with us in other ways and whose personal data we hold and use in connection with those interactions.

2. The personal data we collect and how we use it

We collect personal information so that we can operate effectively and provide you with the best possible service. The information we collect depends on the context of your interactions with us and how you use our services. It also depends on the choices you make and other privacy settings. You may choose not to provide certain information but if you do, and that information is necessary in order to provide a particular website feature or in order for us to provide you with certain services, then that feature may not function properly and we may be unable to provide you with those services.

Browsing and viewing publicly accessible areas of the website does not require you to submit personal information to us. However, in order to have access to a user account or to access certain features, services, and parts of the website, you may be required to submit certain personal information that relates to and identifies you (e.g. your name, postal address, email/social media address, telephone number, job title, qualifications, areas of scientific expertise, and any personal data contained in log-in/user account details and contained in any submissions/postings you make to the website and in any further correspondence with us). We may collect aggregated website analytics/usage information and provide that information to third parties, but this will not include your personal data.

Our lawful basis for holding and using this personal data is the legitimate interests of INVASIVESNET as a not-for-profit public organisation dedicated to supporting open exchange of information related to invasive species.

3. Sharing your information

We may share your personal information with your consent or as necessary with selected third party service providers that support us in the performance of our activities. We may also need to share your personal information with a regulator or otherwise to comply with the law.
We require all our third party service providers to take appropriate security measures to protect your personal information in line with our policies. We do not allow our third party service providers to use your personal information for their own purposes and only permit them to process your personal information for specified purposes in accordance with our instructions. If we transfer your personal data outside the EEA, we will take all steps reasonably necessary in order to ensure that your personal information receives an adequate level of protection and is treated in a way consistent with EU laws on data protection.

4. Length of storage for your information

We will only retain your personal information for as long as is necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting or reporting obligations.

5. Information Security

All information that you provide to us is stored on secure servers. We have put in place appropriate measures to protect the security of your information.

The transmission of information via the internet is not completely secure. Although we will do our best to protect your personal information, we cannot guarantee the security of the information transmitted to our site and you acknowledge that any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access or inadvertent disclosure.

You are responsible for keeping confidential any passwords that you have to access our services. Please do not share your password(s) with anyone else. If you lose control of your password you may lose control over your personal information. If your password has been compromised for any reason please let us know immediately by contacting us at: office@invasivesnet.org.

6. Your personal data rights

Subject to certain conditions, you have the right under data protection laws to access personal data held about you, to object to its processing and/or to request its rectification, deletion or transfer to another data controller.

7. Marketing communications and suppression lists

We wish to continue informing you of our latest news and we will do our best to make sure that our contact with you is relevant. If you have an online subscriber user account with us, then please use it to update your contact details. Otherwise, please let us know of any changes to your contact details by emailing office@invasivesnet.org.

Provided that you have given us your prior permission (regularly via subscribing to thematic mailing lists available in your online member workspace), we would like to let you know by mail or email about our services.

Should you wish to withdraw your consent to receive marketing communications, you may do so at any time by contacting us at office@invasivesnet.org, or by clicking on the ‘unsubscribe link’ in any emails that you receive from us. We maintain a suppression list in accordance with applicable laws in order to ensure that unsubscribed contacts are not sent further marketing communications.

8. Other websites

Our websites may contain links to other websites. This privacy policy only applies to INVASIVESNET website and websites of our journals, so when you link to other websites you should read their own privacy policies.

9. How to contact us

The International Association for Open Knowledge on Invasive Alien Species (association registration number 221.451) is the data controller in respect of your personal data. Our registered office is at PL 3, 00981 Helsinki, Finland.
If you have any questions or concerns about this Privacy Policy or how we handle your personal data, please contact our Office at: office@invasivesnet.org .

10. Changes to this privacy policy

We keep our privacy policy under regular review and will post any updates on this webpage. This privacy policy was last updated in August 2018.

© 2018 International Association for Open Knowledge on Invasive Alien Species | Registered Association 221.451
Registered Office: PL 3, 00981 Helsinki, Finland