We collect personal information so that we can operate effectively and provide you with the best possible service. The information we collect depends on the context of your interactions with us and how you use our services. It also depends on the choices you make and other privacy settings. You may choose not to provide certain information that are necessary to provide either a particular website feature or certain services. In such cases the feature may not function properly and we may be unable to provide you with those specific services. Our lawful basis for holding and using this personal data is in the legitimate interests of INVASIVESNET as a not-for-profit public organisation dedicated to supporting open exchange of information related to invasive species
We are committed to providing you with meaningful choices about your privacy and the ability to control how your information is used. A core INVASIVESNET principle is open access and open knowledge, therefore open members visibility. Nonetheless, you can choose to provide/revise/remove your information through your INVASIVESNET Workspace. Since the email account is a mandatory field, you can also choose whether or not to let your email address appear on the Association website, by revising visibility options in the section “Review and update your personal information” in your INVASIVESNET Workspace.
We may share your personal information with your consent or as necessary with selected third party service providers that support us in the performance of our activities. We may also need to share your personal information with a regulator or otherwise to comply with the law.
We require all our third party service providers to take appropriate security measures to protect your personal information in line with our policies. We do not allow our third party service providers to use your personal information for their own purposes and only permit them to process your personal information for specified purposes in accordance with our instructions. If we transfer your personal data outside the EEA, we will take all steps reasonably necessary in order to ensure that your personal information receives an adequate level of protection and is treated in a way consistent with EU laws on data protection.
INVASIVESNET collects information from users of the Website and Workspaces in four ways: information you directly give us; information given to us by a third parties; information we collect from your use of the INVASIVESNET Websites; and information we collect from cookies, also known as tracking technologies.
Browsing and viewing publicly accessible areas of the website does not require you to submit personal information to us. However, in order to have access to a user account or to access certain features, services, and parts of the website, you may be required to submit certain personal information that relates to and identifies you (e.g. your name, postal address, email/social media address, telephone number, job title, qualifications, areas of scientific expertise, and any personal data contained in log-in/user account details and contained in any submissions/postings you make to the website and in any further correspondence with us). We may collect aggregated website analytics/usage information and provide that information to third parties, but this will not include your personal data.
INVASIVESNET collects information about your use of the Websites and Workspace. We do this for a variety of reasons, including to monitor when and by whom Workspace information has been changed, to help identify and block some spammers, and to provide troubleshooting and support services. This information may include details about your use of the site such as the date and time of edits that you have made to your Workspace or when you added and removed an organisation to/from your Organisations list. If you contact us for help, we may collect information to assist us in providing support such as the type and version of the Internet browser you are using, the page from which you requested help, the type of device being used (e.g. computer, smart phone, tablet), or the screen resolution. We may combine this automatically collected log information to other information we collect about you.
We partner with third party(ies) to provide better functionality to the INVASIVESNET website. While INVASIVESNET does not gather information about your activities, our third party(ies) may do so. Our third party(ies) may use technologies such as cookies to gather information about your activities on this website and other sites and may provide you advertising based upon your browsing activities and interest. We do not serve ads on our website, but rather the third party(ies) may use interest-based ads on other websites you browse.
We use the information we collect in ways that are compatible with the purposes for which it was intended to be used. For example,
We also use this information to send messages to you to the email address you provide us. We will also send you an email with a newsletter frequency you request in Account Settings. Reasons we may contact you include:
All information that you provide to us is stored on secure servers. We have put in place appropriate measures to protect the security of your information. The transmission of information via the internet is not completely secure. Although we will do our best to protect your personal information, we cannot guarantee the security of the information transmitted to our site and you acknowledge that any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access or inadvertent disclosure. You are responsible for keeping confidential any passwords that you have to access our services. Please do not share your password(s) with anyone else. If you lose control of your password you may lose control over your personal information. If your password has been compromised for any reason please let us know immediately by contacting us at: firstname.lastname@example.org.
Government Data Requests
If we are required by law, or we are served with a warrant, court order, or subpoena, we may provide your information, including your Open data to regulators, enforcement agents, courts and/or other government entities. To protect the privacy interests of our users, INVASIVESNET will provide only such data as we deem necessary in the situation and which can be defined as lawful processing under Article 6, Lawfulness of processing, of the General Data Protection Regulation (if applicable). To the extent allowed, we will promptly provide information about any government data requests received and accounts affected to the relevant Record Holders.
Subject to certain conditions, you have the right under data protection laws to access personal data held about you, to object to its processing and/or to request its rectification, deletion or transfer to another data controller.
We will retain your information for as long as your Account is active, or as needed to provide you services, including reactivation. We will retain and use your information as necessary to comply with our legal obligations, resolve disputes, and enforce our agreements.
All information that you provide to us is stored on secure servers. We have put in place appropriate measures to protect the security of your information.
We periodically review our information collection, storage and processing practices, including physical security measures.
Nonetheless, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal information, we cannot guarantee the security of the information transmitted to our site and you acknowledge that any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access or inadvertent disclosure.
Your Responsibilities in Securing Your Data
Your access to some of our services and content may be password protected. You share the responsibility of maintaining the security of your information. You will be solely responsible for any action, activities, and access to our Website and Workspace that were taken through your username and password, and that occurred before you notified us of their loss. Please follow best practices to help keep your information secure, such as:
As a nonprofit organisation, we are not subject to the jurisdiction of the United States Federal Trade Commission nor the United States Department of Transportation, which oversee the implementation of the Privacy Shield program. Consequently, INVASIVESNET cannot self-certify compliance. Instead, we participate in an independent customer data assessment against the EU-US Privacy Shield Framework.
INVASIVESNET provides general audience Websites and does not offer services directed to children. Should a child whom we know to be under 13 send personal information to us, we will delete that information immediately. Parents may also contact us through our office to request removal of any personal information about a minor.
Our Website offer accessible blogs or community forums. You should be aware that any information you provide in these areas may be read, collected, and used by others who access them. To request removal of your personal information from our blog or community forum, contact us at: email@example.com. In some cases, we may not be able to remove your personal information, in which case we will let you know if we are unable to do so and why. Alternatively, if you used a third-party application to post such information, you can remove it, by either logging into the said application and removing the information or by contacting the appropriate third party application.
The International Association for Open Knowledge on Invasive Alien Species (association registration number 221.451) is the data controller in respect of your personal data. Our registered office is at PL 3, 00981 Helsinki, Finland.